MHTL 3334-07-03

Medicaid Handbook Transmittal Letter (MHTL) No. 3334-07-03

June 19, 2007

TO:                All Eligible Medicaid Providers

Directors, County Departments of Job and Family Services

Medical Assistance Coordinators

FROM:          Helen E. Jones-Kelley, Director

SUBJECT:    Important Information For Medicaid Providers Pertaining to Discontinuance of Mailing Paper Remittance Advice Notices to Medicaid Providers

Beginning July 1, 2007 your Medicaid remittance advice (RA) will be accessible only via the Internet. The Ohio Department of Job and Family Services (ODJFS) will no longer mail paper RAs with your check or electronic funds transfer (EFT) statement. This does not change the claims submission process.

To access your remittance advice go to the ODJFS web site at: http://jfs.ohio.gov/OHP/provider.stm and click on the link to "Remittance Advice". On your first visit you will need to establish a password. To do this click on "Sign In". Enter your Medicaid Provider number in the "User ID" field and the last four digits of your Federal Tax ID Number (either your Employer Identification Number or Social Security Number) in the "Password" field. You will be prompted to enter your name and e-mail address. You must have an e-mail address to establish your account. Once you have done this you will be prompted to change your password.

There will be on-line assistance available in the form of a help function. This website will be available beginning in late June 2007. RAs will continue to be mailed, along with being posted to the internet, through June 2007. Beginning July 1, 2007, RAs will be accessible only via the Internet.

Other important information:

·    If you receive your Medicaid payment by EFT, effective July 5, 2007 your funds will be deposited on Thursdays, not Wednesday as is the current process.

·    If you receive payment by warrant (check) you will notice minor differences in the layout of the warrant.

·    Your Electronic Data Interchange (EDI) 835 Remittance Advice will be issued on Thursdays. Please inform your trading partners.

Questions pertaining to this MHTL should be addressed to:

Office of Ohio Health Plans

Provider Services Section

P.O. Box 1461

Columbus, Ohio 43216-1461

Toll free telephone number: 1-800-686-1516